impart of Personnel Files by Truck Drivers - Fmcsa Regulations

impart of Personnel Files by Truck Drivers - Fmcsa Regulations

Chicago Truck Accident Attorney - impart of Personnel Files by Truck Drivers - Fmcsa Regulations

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Determining whether a truck driver has the right to impart his/her personnel file depends on the circumstances.  Under Fmcsa regulations, a driver has the right to impart investigation information provided to a prospective boss by a former boss under 49 Cfr 391.23.  Also, some states have enacted laws that contribute employees with the right to impart their personnel files while other states have not.

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49 Cfr 391.23 provides a driver the right to impart and challenge documents provided by a former boss to a prospective boss during the prospective employer's investigation into the driver's prior employment during the application process.  For drivers who have had Dot regulated employment for the preceding three years, a prospective boss must advise the driver that the driver has the following rights:

(i) The right to impart information received by former employers;

(ii) The right to have errors in the information corrected by the former boss and for that former boss to re-send the corrected information to the prospective employer;

(iii) The right to have a rebuttal statement attached to the alleged erroneous information, if the former boss and the driver cannot agree on the accuracy of the information.  (49 Cfr 391.23(i)(1)).

A driver must submit a written request to the prospective boss requesting the driver be permitted to impart the investigative file provided by the former employer.  This written request may be submitted at the time of application or within thirty (30) days after hire or proclamation of denial of employment by the prospective employer.  (49 Cfr 391.23(i)(2)).  When a written request is submitted, the prospective boss must contribute the requested information within five (5) days of receiving the written request from the driver.  However, if the requested information was not yet received by the prospective boss at the time of the written request, the prospective boss must contribute the information within five (5) days of its receipt of the requested information from the former employer.

If a driver believes that any of the investigative information provided is incorrect, he/she may 1) submit a request to the former boss that the former boss spoton the information and/or 2) submit a rebuttal to be maintained as part of the safety doing information (following the procedures laid out in Sec.386.12.).  In determining whether or not an laborer has a right to view his/her personnel file, one must also look to state law.  several states have enacted statutes providing employees with the right to impart their personnel file.  For instance, Pennsylvania has enacted the Personnel Files Act (43 P.S. §1321, et. Seq.).  Pennsylvania's Personnel Files Act provides both underground and collective employees the right to gawk their personnel files.

The Personnel Files Act does contribute some limitations to an employee's impart of the records.  An boss may need an laborer submit a written request for inspection in order to aid the boss in determining what documents are relevant to the employee's request for inspection. Also, the boss does not need to permit the laborer to copy the file and a representative of the boss may be gift during the inspection.  Although, an laborer will not be permitted to make copies of the file documents, he/she may take notes.

Under the Act, "employee" does not refer to accomplished employees.  However, case law does advise that if a accomplished laborer requested to see his/her personnel file contemporaneously with the termination or within a reasonable time after being accomplished they may be entitled to see the file. Therefore, even though an laborer may have the right to inspect a personnel file the same does not necessarily hold true for a accomplished employee.  However, a accomplished driver may have access to the investigative information provided to a prospective boss pursuant to 49 Cfr 391.23 by a former employer.

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